Multi-Disciplinary Design Team required for HLF Round 2 Application
For over 20 years the Viva has focused on cultural outreach, award-winning multi-generational theatre productions, arts engagement and heritage projects. In 2010 Viva received the Queen’s Award for Voluntary Service – the MBE for Voluntary Groups. Viva stages around 10 productions a year in a variety of hired local venues and achieves audiences averaging 18,000 per annum. The organisation has considerable heritage experience having successfully delivered three projects funded under Heritage Lottery Fund's Your/Our Heritage programme - From the East End to East Cambs, Rich Soil Rich Heritage and most recently, StreetLife 1939-45. The organisation is currently delivering an HLF-funded project about Cambridgeshire’s unique village college education system. As a result of these projects, Viva has developed a great deal of expertise and understanding of heritage interpretation and associated activity programming. Viva is demonstrably at the heart of its community and has acquired a profound and detailed understanding of the local marketplace and audiences and is therefore ideally placed to lead on community projects.
To generate funds for Viva, a charity shop and trading company was established in a former Methodist chapel in the town, appropriately and sensitively renovated and converted by Viva from scratch, turning an outdated, inaccessible and unheated building into an accessible two-floor charity shop and pop-up cafe that has thrived and continues to provide important funds for the organisation. This demonstrates an important track record of relevant experience and achievement for the organisation.
The Spencer’s Mill Project
Despite Viva’s achievements, it has never had a ‘home’. It has been largely peripatetic which has limited the number of young people and vulnerable adults and wider community members who could be involved at one time. The costs associated with hiring venues has also restricted the organisation’s reach but the regeneration of Spencer Mill will change this forever.
Spencer's Mill is a three-storey former mill building dating from the late 19th Century. Standing in an area of the town where milling took place for centuries, it was used in the production of flour then animal feed. It is a very rare survivor of a once-thriving industry that employed many people from Soham and the district and was a major contributor to the local economy. The Mill ceased production in the 1980s, has been vacant since that time and has become more derelict as the decades passed. It stands as an eloquent testimony to a time and way of life long passed, but without an intervention in the near future will be beyond saving.
Other mill buildings in the area have either been demolished or incorporated into residential schemes through conversion and either way, their heritage significance has been lost. Although the mill is not listed, it is acknowledged by East Cambridgeshire DC (ECDC) Conservation Officer due to its rarity, to be a non-designated heritage asset “..as a result of its historic significance and links to the historical development of the town. It is an important remnant of Soham’s industrial heritage. Heritage assets are a finite resource that are irreplaceable once lost and this is an example of one such building that if a scheme and funding cannot be
secured, will eventually be lost."
Viva seeks to appropriately renovate the derelict mill and bring it back to life for the community as a self-sustaining business run by a successful social enterprise. Viva currently uses hired venues and the only limit to Viva's programme of accessible arts activity has been space availability and hire costs. Through 'spend to save’, the Mill will enable Viva to do more work with the local community and provide more opportunities for participation. The project will take a derelict building and create a viable, accessible community facility with main auditorium and rehearsal area, upstairs events space (all of which are hireable), a new build foyer/box office area, toilets, gallery, offices, bar and cafe, dressing rooms and backstage/storage areas. An exciting programme of training, skills-building and participation for the local community.
Rare original fittings survive and will, together with any salvageable materials, be incorporated into the renovated building. The building’s heritage will be celebrated through innovative interpretation and heritage-linked activity planning.
The project will create jobs, help local people develop transferable skills and once again position the Mill building as an important contributor to the local economy. This project will be transformational for the town and district through its positive impact on the local population.
Heritage Lottery Fund Project
In February 2018, Viva Arts and Community Group submitted a bid to the Heritage Lottery Fund’s Heritage Enterprise programme to fund the Viva Spencer Mill Restoration Project. In June 2018, the HLF awarded the Viva Spencer Mill Restoration Project a first-round pass and the plans have already been drawn up to beyond RIBA 2 concepts and full planning permission is expected in September 2018. These can be found in the tender supporting documents.
Viva Arts and Community Group now wishes to appoint a suitably qualified and highly experienced Multi-Disciplinary Design Team (MDDT) to lead on the Development Phase of the Spencer Mill Restoration Project. The deliverables are:
- A fully executed and exemplary HLF Heritage Enterprise Grant Round 2 application to
- RIBA Stage 4
- A 3D model of the building for use in cost management and build process
- An Activity & Interpretation Plan
- A Business & Fundraising Plan and Development Appraisal
- A Management & Maintenance Plan
- A fully-costed Costs Plan with supporting Tender Responses for capital works
- Complete schedule of surveys
- Planning Permission (already underway)
- Production of designs to be taken though to the beginning of RIBA Work Stage 5 (Construction)
- Production of procurement documents and leading the procurement process for a
- Principal Contractors, ready for appointment upon Permission to Start at Delivery Phase
Subject to satisfactory performance and funding being secured for the Delivery Phase, the Design Team will also be commissioned, through this tender process, to manage the implementation of all landscape and building works through to completion and hand over. There is, however, no guarantee that Delivery Phase services will be required and bidders should take account of this. In the Delivery Phase, work includes:
Contract Management and administration of contractors to completion to RIBA Work
The MDDT Team will work very closely with Viva Arts and Community Group, Spencer Mill
Development Board and other key stakeholders to ensure the successful development and
delivery of the Spencer Mill Restoration Project.
This ITT sets out the background to the project, the tender process, timescales and management arrangements, and has been issued to obtain a fixed fee proposal with itemised detail for both the Development and Delivery Phases, to include all of the above disciplines in the design team services for Spencer Mill Restoration Project.
Budget for Round 2 project development: £90,000
The Instructions to Tenderers can be found in the documents below.
PLEASE NOTE THE DEADLINE FOR SUBMISSION HAS BEEN EXTENDED TO MONDAY 24 SEPTEMBER 2018
Deadline for Enquiries: Wednesday 4 September 2018
Deadline for Submission: Monday 10 September 2018 at 9.00 am
Confirmation of Consultancy Appointment: Wednesday 12 September 2018
Start Up Meeting in Soham, Cambridgeshire: Monday 17 September 2018
Round 2 Submission up to RIBA 4: Thursday 28 February 2019
Tender documents can be accessed via the buttons below
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